This information is to provide Member Associations with guidance on how to use the Account Access settings to restrict specific users from using certain functions.


Modifying the Account Access settings is something that can be done, in addition to managing a user's admin User Roles, to more tightly restrict their level of access.


All users have every Account Access setting enabled by default - this is the standard Connect Platform functionality.

An MA System Admin user can remove or reinstate each of the settings as required to restrict the functionality available to the user.

 


Section A: How to view/modify a user's Account Access settings
Section B: Specification of user Account Access settings



SECTION A

1. Login at MA level

 

The functions referred to in this guide are only available to users with the MA System Admin role.





2. Navigate to the profile of a user

This can be done by either:

a) Select 'User Management' from the menu, search for the user, then select 'Admin Roles' for the correct user; OR,

b) Drill down to an organisation where that user has admin roles, then select 'List of Users' from the menu, then select 'Edit' for the correct user.



3. View the Account Access settings of the user

Unticked checkboxes represent platform functions removed from that user across all of their organisational user roles.




The user Account Access panel is visible to users with the 'System Admin' user role at all levels (MA, RA, District, Club).




4. Modify Account Access settings of the user

The user access panel can only be edited by users with the 'MA System Admin' user role.

Unticking the checkboxes will remove from that user the associated platform functions across all of their organisational user roles.

Ticking the checkboxes will restore to that user the associated platform functions across all of their organisational user roles.


The user Account Access panel can only be edited by users with the 'MA System Admin' user role




SECTION B

☐ Reporting 

When this setting is removed (i.e. unticked), the user will be unable to:

  • Access the 'Reports' section from the menu.


☐ Submissions 

When this setting is removed (i.e. unticked), the user will be unable to:

  • Access the 'Add New Player/Coach/Referee/Official', 'Request Transfer', 'Request Loan' or 'Request Person Details' from the menu;
  • Select 'Renew', 'Change Level' or 'De-Register' from a person's profile;
  • Select 'Submit', 'Cancel', 'Accept' or 'Decline' for any On-Hold registration work task, or pending Request;
  • Select 'View & Resume' for any Incomplete registration.


☐ Edit Details

When this setting is removed (i.e. unticked), the user will be unable to:

  • Edit details (Personal Information, Contact Details) of any person;
  • Edit details (Club Settings, Contact Details) of any organisation;
  • Add documents to a person or organisation;
  • Change the status of a registration.


☐ Approvals 

When this setting is removed (i.e. unticked), the user will be unable to:

  • Select 'Approve', 'Reject' or 'On Hold' for a Pending work task;
  • Edit details within a Pending work task.


There is a base level of access applicable to every user.

A user with all Account Access options unchecked will still be able to view persons, organisations, documents and work tasks at their organisation(s) and below. 


These settings do not affect access to Payments, ID Cards and Teams.

If your Association is using any of these features, access to these can be managed via the user's roles (e.g. if a user should not be able to process invoices at MA Level, then ensure they do not have the 'MA Finance Admin' and 'MA System Admin' user roles).